Host Studio Clay Crawl Fee - for non-member studios

By completing this transaction and signing up to participate in the Clay Crawl, you are agreeing to the following terms and conditions:

COMMUNITY ARTS ORGANIZATION CODE OF CONDUCT AGREEMENT

Connecticut Clay Guild is dedicated to fostering a vibrant, inclusive, and respectful environment where individuals of all backgrounds can connect, create, learn, and engage with the arts. We believe in the power of the arts to build community, inspire creativity, and enrich lives. This Code of Conduct outlines the expectations for all participants, members, volunteers, staff, instructors, and visitors (collectively referred to as "Participants") involved in our programs, activities, events, and spaces. By participating with [Insert Community Arts Organization Name], you agree to abide by this Code of Conduct.

Expected Conduct:

All Participants are expected to:

1. Respect and Inclusion: Treat all individuals with courtesy, respect, and dignity, regardless of their age, race, ethnicity, national origin, gender identity, gender expression, sexual orientation, disability, religion, socioeconomic status, or artistic experience. Foster an inclusive environment where diverse perspectives are welcomed and valued.

2. Safety and Well-being: Prioritize the safety and well-being of yourself and others. Be mindful of the physical and emotional space of others. Report any unsafe conditions, suspicious behavior, or incidents of harassment or discrimination to a staff member or designated volunteer immediately.

3. Positive Communication: Communicate respectfully and constructively. Avoid offensive language, bullying, harassment, intimidation, or any form of discrimination, whether verbal, written, or non-verbal.

4. Responsible Use of Space and Materials: Treat all facilities, equipment, and materials with care and respect. Follow instructions for their proper use. Clean up after yourself and contribute to maintaining a tidy and organized environment.

5. Respect for Artistic Expression: Appreciate and respect the diverse forms of artistic expression that may be encountered within our community. Engage with artwork and performances in a thoughtful and considerate manner.

6. Adherence to Policies and Guidelines: Follow all posted rules, regulations, and guidelines established by Connecticut Clay Guild or host studios for specific programs, events, or spaces.

7. Appropriate Interactions: Maintain professional and appropriate boundaries in all interactions. Be mindful of power dynamics and avoid any behavior that could be perceived as exploitative, harassing, or inappropriate.

Unacceptable Conduct:

The following behaviors are strictly prohibited and will not be tolerated:

1. Harassment in any form, including but not limited to verbal, physical, sexual, or online harassment. This includes offensive comments, unwelcome advances, intimidation, and discrimination.

2. Bullying, intimidation, or threats directed towards any individual.

3. Discrimination based on age, race, ethnicity, national origin, gender identity, gender expression, sexual orientation, disability, religion, socioeconomic status, or artistic experience.

4. Theft, damage, or misuse of the Organization's property or the property of others.

5. Disruptive behavior that interferes with programs, activities, or the enjoyment of others.

6. Possession or use of illegal substances or excessive consumption of alcohol on Organization premises or during Organization-sponsored events (unless explicitly permitted and in accordance with applicable laws and regulations).

7. Bringing weapons of any kind onto Organization premises without explicit authorization.

8. Any behavior that violates local, state, or federal laws.

Reporting Violations:

If you experience or witness a violation of this Code of Conduct, please report it immediately to a staff member or designated volunteer. All reports will be taken seriously and addressed promptly and appropriately.

Consequences of Violations:

Violations of this Code of Conduct may result in disciplinary action, which could include warnings, temporary suspension from programs or activities, or permanent expulsion from Connecticut Clay Guild without a refund for future events or unused membership. The Organization reserves the right to determine the appropriate course of action based on the severity and circumstances of the violation.

PHOTO AND VIDEO RELEASE AGREEMENT

For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, I hereby grant to Connecticut Clay Guild, its agents, employees, representatives, licensees, successors, and assigns (collectively, the "Organization"), the irrevocable right and permission to photograph, film, videotape, audiotape, and otherwise record my image, likeness, voice, performance, and biographical information (collectively, the "Recordings") in connection with all meetings, workshops, events, and other activities hosted by Connecticut Clay Guild.

I understand and agree to the following:

1. Ownership of Recordings: Connecticut Clay Guild shall have exclusive ownership of all rights, title, and interest in and to the Recordings, including but not limited to copyright, and shall have the sole right to use, reproduce, distribute, display, exhibit, broadcast, modify, edit, create derivative works from, and otherwise exploit the Recordings, in whole or in part, in any and all media now known or hereafter devised, throughout the world, in perpetuity, for any purpose whatsoever, including but not limited to promotional, educational, artistic, documentary, advertising, and fundraising purposes, without any further consent from or payment to me.  

2. Use of Name and Likeness: I hereby grant the Organization the right to use my name, likeness, voice, biographical information, and any statements made by me in connection with the Recordings and the Organization's activities, in any and all media now known or hereafter devised, throughout the world, in perpetuity, for the purposes described in paragraph 1, without any further consent from or payment to me.

3. No Compensation: I understand and agree that I will not receive any compensation or payment of any kind for granting the rights and permissions herein, or for my participation in the Recordings.

4. Release of Liability: I hereby release and forever discharge the Organization, its agents, employees, representatives, licensees, successors, and assigns from any and all claims, demands, actions, causes of action, damages, losses, expenses, and liabilities of any kind or nature whatsoever, whether known or unknown, arising out of or in any way connected with the Recordings or the use thereof, including but not limited to claims for invasion of privacy, defamation, false light, or infringement of any intellectual property right.

By completing this transaction, you as the host studio also agree that you will be hosting 1-6 guest artists on the premises of your business during the 2026 Clay Crawl Event and are subject to the terms and conditions set forth in the following Agreement below:

2026 CLAY CRAWL HOST STUDIO AGREEMENT:

In consideration of the mutual covenants and agreements hereinafter set forth, the parties agree as follows:  

1. Event Details:

• Event Name: Clay Crawl

• Date(s) of Event: May 2-3, 2026

• Time(s) of Event: 11am-4pm each day (subject to change)

• Purpose of Event: to bring new customers to your business and host guest artists so that they can sell their work, increase their brand awareness, and network.

2. Host's Responsibilities:

The Host agrees to:

• Provide the Connecticut Clay Guild with access to the Premises for the Event during the agreed-upon dates and times.

• Market the event to their existing customers and email lists using approved Connecticut Clay Guild Marketing

• Ensure the Premises are in a safe, clean, and suitable condition for the Event.

• Allow the Organization to place reasonable signage related to the Event at mutually agreed-upon locations on the Premises.

• Permit the Organization and guest artists to sell ceramics and fundraising items such as tee shirts on the Premises.

• Comply with all applicable laws, regulations, and permits related to hosting the Event at the Premises.

• Ensure that they have appropriate insurance and licenses for hosting the event

3. Organization's Responsibilities:

The Organization agrees to:

• Be responsible for the planning, organization, and execution of the Event.

• Ensure that its staff, volunteers, and attendees conduct themselves in a respectful and orderly manner on the Premises.

• Comply with all reasonable rules and regulations of the Host regarding the use of the Premises.

• Provide the Host with appropriate recognition for hosting the Event (as outlined in Section 4).

• Maintain adequate insurance coverage for the Event and provide proof of insurance to the Host upon request.

4. Recognition:

• The Host studio and their logo will be recognized for their participation in marketing for the event on ctclayguild.com, in social media posts, in Connecticut Clay Guild emails, in print materials, and in other marketing.

5. Indemnification:

• Each party agrees to indemnify, defend, and hold harmless the other party, its officers, directors, employees, and agents from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or resulting from its breach of this Agreement or its negligent acts or omissions in connection with the Event.  

6. Insurance:

• The Organization shall maintain general liability insurance with a reputable insurance company. The Organization shall provide the Host with a certificate of insurance evidencing such coverage upon request.

• The Host shall maintain its own applicable insurance coverage for its business operations.

7. Termination:

• This Agreement may be terminated immediately by either party if the other party materially breaches any provision of this Agreement and fails to cure such breach within 14 days after receiving written notice of the breach.  

• Both parties reserve the right to terminate this Agreement immediately if the Event or either party’s activities are deemed disruptive, unsafe, or in violation of applicable laws.

• There will be no compensation or refunds guaranteed if the Agreement is terminated for any reason. The Connecticut Clay Guild reserves the right concerning all financial decisions if the Agreement is terminated for any reason.

8. Entire Agreement:

• This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.  

9. Governing Law:

• This Agreement shall be governed by and construed in accordance with the laws of the State of Connecticut, without regard to its conflict of laws principles.  

10. Amendments:

• Any amendment to this Agreement must be in writing and signed by authorized representatives of both parties.